Zoom app tricks. 14 Pro Zoom Tips and Tricks You Should Know Before Your Next Meeting
Zoom is a video communications platform that many of us at ZDNet consider to be a valuable digital tool today. One of Zoom’s key strengths is its simplicity, but the platform also has a variety of advanced features that remote workers will find useful for improving their productivity.
Below, we’ll show you how to get started, and also offer some tips and tricks that experienced users may be missing out on. Which video conferencing platform is right for your business? We’ve gathered details about 10 leading services. First of all, head over to Zoom in your browser. The layout will be slightly different depending on whether you are on desktop or mobile.
There are four plans available; the most popular now likely being the free tier, in which virtual meetings can be held with up to participants, 1-on-1 meetings 30 minute time limits , and meetings with multiple participants can be held for up to 40 minutes.
When your time is up, you can simply restart a meeting if need be. The free option also includes private and group chats. Participants can join via their PC or a telephone line, and both desktops and apps can be shared. Zoom’s Pro, Business, and Enterprise packages come with additional features, including an increase in meeting duration limits, cloud recording and storage, Skype for Business interoperability, single sign-on options, transcript recordings, and company branding.
It is possible to join a meeting just from your browser, but in the interests of longevity and avoiding browser limitations, we recommend you download the application. Also: Remote working jobs: 5 problems we need to solve in To start using Zoom, make your choice browser or a direct download and then sign up.
You will be prompted to type in your email or sign in through either Google or Facebook. Businesses can also provide you with a single sign-on key SSO to attend meetings, although you will also need to know the company’s. Alternatively, you can look up the domain by performing a search based on your company email address. At the next sign up prompt, Zoom will ask for permission to send resources including product videos and how-to guides your way.
Either click «confirm» or «Set Preferences;» the latter option being to receive emails once a week, once a month, or never. Make your selection. By now, a confirmation email should have landed in your inbox. Open the message, click «Activate Account» or paste the included confirmation link into your browser, and then at the next prompt, you will need to complete account creation with your name and a strong password.
If you wish, on the next screen, you can invite your colleagues to also create an account. If not, click «Skip this step. Now you can choose to create a test meeting if you like, as well as add Zoom as an extension. If you will be using Zoom for the foreseeable future for work purposes, you may want to select and install appropriate add-ons now.
You can choose to launch a test meeting, which contains the meeting’s URL and the option to invite others. We will go through the core features of the meeting system in a moment, but for now, let’s head over to the web portal, zoom. On the Zoom website , head to » Your Account » in the top-right to manage your profile.
You can change details under the » Profile » tab such as your name, picture, default meeting ID, password and time zone. Next, head to » Settings. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords. Passwords were not always enabled by default, but after Zoom apologized for «falling short of the community’s — and our own — privacy and security expectations,» a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings.
The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions. The Zoom desktop app has a similar layout, with «preferences» accessible from the top-right corner.
The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions.
With your basic preferences in place, let’s go to the » Meetings » tab in your profile. The first screen you will see reveals any scheduled meetings in your diary. Click «schedule a new meeting» and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone. If this is to be a continual meet up with colleagues, there is a handy » recurring meeting » checkbox under the timezone tab.
If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat.
The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved. Alternatively, next to the «join URL» link on this screen, there is an option to «copy this invitation. See: Want to be a developer? These are the coding skills that can get you hired.
Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded. Copy this to your clipboard, open your email client, paste the details into a new message, and invite away.
So, in short, all participants need is the meeting URL , date and time , and a passcode. If you want to try out features before bringing other people in, create a test meeting at this stage and select «Start this meeting. The first prompt, in either case, will ask you to join with computer audio if you are on PC, and will also give you the option to test your speaker and microphone. At the top right of the meeting window, you can choose to go full screen. We are now going to go over the basic settings you need to know about in meetings for management purposes.
If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt. Moving on, the » Manage Participants » tab is particularly important. Under this tab, you can find » invite ,» which is useful if you’ve forgotten to bring someone into a session. Clicking this option will bring up a box with everyone connected to the meeting. In the interests of privacy, however, hosts and other participants cannot control individual camera feeds.
A handy feature to note here under » Security » is » lock ,» which stops anyone else from joining an active session. Different views : You can pick one of four view options — but this only impacts how you view a meeting, and not others. By default, Active Speaker is the default video layout — in which the person talking is ramped up to a larger screen — but there is also a gallery layout that brings in every participant on one screen through a grid, an » immersive » view that puts participants in the same ‘room’ through a virtual background, and a floating thumbnail option.
The » Share Screen » tab allows you to share your PC screen with others, including your full desktop, browser, or open applications, and also permit others to share their own screens simultaneously. Now, let’s talk about messaging. The » Chat » tab on the main bar is designed for users to type out questions and messages, as well as share files either hosted by cloud storage providers or stored directly on your PC, as long as the «Send files via meeting chat» option in Account Settings has been enabled.
As a host, you can also select the » The final tab of note is the » Record » option, which you may want to use if you are discussing work matters and want to save the session in order to email a copy of it to others later. By default, no one except the host can record a session unless the host gives permission to do so. Participants will be warned that the meeting is being recorded through an automatic audio message.
Finally, the » End Meeting » tab finishes the session. If the host needs to leave but the meeting should carry on, they can assign the host status to another participant — but enabling co-hosts has to be selected first in the «Meetings» tab and can only be selected by subscription holders. Alternatively, you can leave the meeting or end the meeting for all. Now that the basics have been covered, there is a range of settings and features that more experienced users might want to use.
Let’s head back over to the web portal to run through a few options. If you are using the desktop application , you can quickly access this area by going to «Settings». If you have a Pro, Business, or Enterprise plan, you can take advantage of the webinars option.
Webinars can be set up that broadcast to up to 50, view-only attendees at a time. Screens, video, and audio can be shared; chat sessions between attendees and panelists can be hosted, and webinars can be run on either a pre-registration or open basis. In , Zoom introduced the option for enabling language interpretation. Up to 20 participants can be designated as interpreters during a Zoom session, and they can create their own audio channels for participants to select in their preferred language.
Virtual backgrounds can be used to hide the chaos and clutter of your home. There are specific hardware requirements, which can be accessed here. Most modern PC setups should be able to manage — but the virtual background, either made up of images or video, works best with a green screen and uniform lighting.
There is also «studio effects,» a beta service for adding filters. To set up a virtual background, go to the desktop app, «Settings,» and choose «Virtual Background. You may see a warning that says your hardware isn’t good enough — but give it a go, anyway. This is a useful option if you are canvassing ideas or soliciting feedback and it comes with different annotation options, including text boxes, arrows, and more.
The «spotlight» is a form of highlighter which can be used to bring user attention to a particular area or point. This can be enabled under in-meeting settings. Notes can be added to a virtual whiteboard and shared screens. When software is popular, scammers come out of the woodwork to try and find a way to capitalize.
Zoom is no different ; the appearance of scammers jumping into unprotected meetings and posting malicious links and pornography has given rise to the phrase «Zoom-bombing.
Zoom has published a guide on how to prevent gatecrashers from disrupting your meetings, including pointers such as:. Zoom Rooms is a more advanced software offering available on a subscription basis.
Zoom Rooms, an option for business owners, combines audio conferencing, video conferencing, and wireless screen sharing. A PC running Zoom Rooms is the bare minimum requirement, but iPads, TV displays, external speakers, cameras, and microphones can all be integrated within one room.
5 Essential Zoom Tips and Tricks : App Store Story.18 Do’s and Don’ts of Zoom [Zoom Tips & Tricks to Zoom Like a Pro]
/Zoom: The prompt for launching an instant meeting /Zoom meeting [topic]: This command starts a meeting on Zoom with a topic title, so your other attendees know what the conversation is about. /Zoom Join [Meeting ID]: This command lets you join meetings already in progress. Feb 25, · App Marketplace. Zoom’s App Marketplace is worth investigating if you’re looking to implement more features in Zoom Meetings or Zoom Rooms. Apps can be integrated including the Apr 07, · Advanced Zoom tips and tricks. Here are some additional tips and tricks for new Zoom users. 1. Recording meetings. Hosts can record meetings from both desktop and mobile devices. From your desktop, start the meeting. Click the Record icon at the bottom of your screen, and if given the option, choose Record on this Computer. In the top left corner of the screen, .
How to use Zoom: 10 tips and tricks for better video meetings.8 Tips for How to Use Zoom Like a Pro | Wirecutter
Links on Android Authority may earn zoom app tricks a commission. Zoom app tricks more. Zoom is all the rage these days. It allows people to stay connected with their colleagues while working from home due to the COVID virus. Some steps might be different depending on your device and software. You can select an image or video and set it as your background with just a few clicks. I had a little fun with it and made a screenshot aboveso you can see what it looks like in action.
We suggest that you set a virtual background before joining a meeting. Want to look your best for that important meeting? Zoom app tricks has you covered. The tool offers a feature called Touch Up My Appearancewhich is a filter that smooths out your skin. You can try it out as well as set it up before joining a meeting. It only takes a few clicks to get the job done.
Also: How to look your best for webcam meetings. However, keep in mind узнать больше only a meeting host can use this feature. Related: The best USB microphones. Changing your zoom app tricks is a breeze, and it might actually be fun for those less casual meetings. It could also help you look more professional to change your name to something more official. Zoom will show you a maximum of 49 participants on a single page.
If there are more people zoom app tricks a meeting, you can click on the arrow to move to the next page. Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting.
When giving a presentation with Zoom, you often have to share your screen. The problem with this is that the people in the zoom app tricks will see the apps you have installed on your PC, the tabs you have open in your browser, as well as other data that you may not want to share.
Luckily, Zoom has a solution. Also read: How to use Перейти на страницу on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy. For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the tabs you have open.
When you join a meeting, do you want your mic and camera to be turned on or off by default? I keep mine off and only turn them on when needed. This prevents any possible background noise coming from my end because of my neighbors mowing their lawns zoom app tricks cars passing by.
Whenever you want to speak, you can signal it to zoom app tricks host by raising your hand virtually. The host will then give you the floor to talk zoom app tricks ask questions. This is a great zoom app tricks that prevents multiple people from talking at once. More: The most common Zoom issues and how to fix them. When recording a meeting, we advise you to do it to the cloud. Recording to zoom app tricks cloud is a good idea because you can share a recording with ease, allowing employees who missed a meeting to check it out later on.
There are plenty of other options. You might like one of those alternatives better. Next: Not sold посмотреть больше Zoom? These are the best alternatives. Zoom Meetings: 10 tips and tricks you should know about Level up your Zoom game. By Mitja Rutnik.
Zoom tips and tricks. Use a virtual background Zoom app tricks up my appearance Mute someone Rename yourself Turn on gallery view. Use a Zoom virtual background. Step-by-step instructions: Open the Zoom app on your PC.
Zoom app tricks the gear icon under your profile image. Select the Virtual Background option. Make yourself prettier. Select the Video option. Check the box next to Touch up my appearance. Step-by-step instructions: Join or start a meeting.
Click the Manage participants button in the taskbar. Click the Mute button that shows up. Step-by-step instructions: Enter a meeting. Click on the Participants button. Hover the cursor over your name. Click on Zoom app tricks. Hit Rename. Type the new zoom app tricks in. Select Rename. Turn on gallery view. Select the View join zoom meeting with id & password manager in the top-right corner of the screen. Select Gallery. Also read: How to help others set up Zoom remotely Hide non-video participants.
Click the Video option. Check the box next to Hide non-video participants. Only share a part of your screen. Click the Share Screen option in the taskbar. Click the Advanced tab up top. Select the Portion of Screen option and click Share. Resize the green window to your liking. Check the box next to Turn off my video when joining meetings.
Click the Audio option. Check the box next to Mute my microphone when joining a meeting. Raise your hand. Step-by-step instructions: Join a meeting. Click on the Reactions button. Select Raise Hand. More: The most common Zoom issues and how to fix them Record a Zoom meeting to the cloud.
Step-by-step instructions: Join a meeting, or create one. Click the Record button in the taskbar. Select the Record to the cloud option. Click Stop recording at the end of a meeting. Visit the Recordings zoom app tricks to see and share a recording.